AI Assistant for Legal Teams: Admin Off the Lawyers' Plates

The Problem

Lawyers bill by the hour, and the hours that pay are the ones spent on legal work. The rest of the day belongs to coordination.

Say a deposition has to move. That means an email to opposing counsel, a check on whether the court reporter can shift, a call to the client who already rearranged their week once, and a new invite for four people sitting in three time zones. Meanwhile a prospective client wants an intake call and offers three windows, none of them clean. A partner needs Thursday’s meeting shortened. Two clients have gone quiet on threads that need answers before month end. And the inbox: 140 messages by lunch, of which maybe nine actually need a lawyer.

None of that is legal work. All of it lands on a lawyer anyway, especially in-house teams of two or three and firms small enough that the person coordinating is also the person practicing. It arrives in fragments, and fragments get expensive when the alternative use of that time is billable or, for in-house counsel, the review and advice the business is waiting on.

The usual fix is headcount. Hire a legal assistant, share one across the practice, bring on an executive assistant. A fully loaded US executive assistant runs $120,000 to $180,000 a year, which is a genuine decision for a small firm and a slow one for an in-house team that has to justify a req.

What an AI Assistant for Legal Teams Should Not Touch

First, the important part: this is an administrative assistant, not a legal one. That boundary matters more than anything else on this page.

Catch does no legal work of any kind. No document review, no contract analysis or drafting, no legal research, no e-discovery, no matter or docket management, and nothing that could be read as legal advice. It doesn’t touch your document management system or your practice management software, and it is not a substitute for a paralegal, a legal assistant, or a lawyer’s judgment.

What it handles is the administrative layer that sits around the practice:

• Scheduling and rescheduling with clients, opposing counsel, experts, and colleagues, including the multi-party coordination that eats an afternoon
• Inbox triage, so the messages that need a lawyer reach one and the logistics threads don’t
• Sending and replying to the routine correspondence that keeps calendars and meetings moving
• Meeting prep and the to-dos owed before a call
• Outbound calls to confirm appointments, chase a reschedule, or sort a booking detail
• Reminders and flags on what’s waiting on you

That’s a narrower job than “AI for law firms” usually implies. It’s also, for most lawyers, the bigger share of the interruptions.

How Catch Solves This

I’m Nir Sabato, co-founder of Catch. We built an AI executive assistant that handles admin end to end, and legal teams turned out to be one of the clearest cases for it. In a practice, the line between work that pays and work that interrupts it is unusually sharp.

Most tools hand something back to you. A draft to review, a conflict to resolve, a summary to read, a link to forward. You’re still the one finishing it. Catch acts. It doesn’t tell you Thursday has a collision; it emails the other side and moves the meeting. It doesn’t leave a confirmation sitting in drafts; it sends it. If an appointment needs confirming by phone, it places the call.

Its picture of you comes from your calendar, your inbox, and the corrections you give it. Which clients get a same-day reply. Which meetings never move. What a client of nine years needs to hear versus a first intake call. Early on it checks with you before doing things on your behalf. As it learns how you work, it handles more independently and comes back to you when something genuinely needs a decision. It applies judgment rather than running rules you have to configure, so there’s nothing to build.

You reach it where you already are: Slack, email, text message, iMessage, or a phone call between hearings. No dashboard to log into. It’s a flat $99 a month, with no per-call fees.

Key Capabilities

Scheduling that ends with the meeting booked

Catch reads your availability, weighs how urgent the request is, coordinates with the other side over email, and books it. Multi-party matters included; it manages the participant list instead of handing you a poll to run. Ask for a scheduling link with constraints (“next week, afternoons only, not Wednesday, me and Mark”) and you’ll have one in seconds. When a conflict forms on your calendar, it contacts whoever needs moving and moves them. When an external scheduling link lands in your inbox, it picks a slot based on your calendar and how urgent the thing is, rather than grabbing the first available.

Inbox triage and correspondence, handled

Catch reads what comes in, decides what actually needs you, and surfaces it, by text message if it’s genuinely urgent. The rest it handles: confirmations, logistics replies, the back-and-forth over a time that runs six messages deep. It composes and sends in your name, and it tracks threads that have gone quiet, using judgment about which ones matter instead of nudging everyone on a fixed timer. Email is where client relationships and negotiations live, so none of that is clerical work. What Catch removes is the overhead around it. Your email signature is configurable, so you decide how the assistant presents itself to the people it corresponds with.

Prepared before the meeting, not after

Ahead of a call, Catch pulls the context together and reminds you what’s owed: the document you said you’d send, the question the client asked last time, the item still open an hour before the meeting. When something material is missing, it asks rather than guessing. It also flags what needs your attention on its own, like the reply that never came or the confirmation nobody sent.

Calls placed on your behalf

Catch makes outbound one-to-one calls. Confirming a client appointment the day before. Calling a court reporting service to check a booking. Sorting a room or catering detail before a meeting. It self-identifies as an AI agent on calls. Text messages go from its own number, never your personal one. What it won’t do is answer your phone or act as a general reception line. A client or opposing counsel it has already contacted can call that number back and continue the conversation. You can call Catch yourself any time to hand something off or talk through the day.

Available around the clock

A human assistant works their hours. Catch works around the clock and answers in seconds, which counts for something when you’re between hearings, on a client site, or dealing with something at 9pm that can’t wait until morning.

Confidentiality

Legal teams handle information that has to stay contained, so it’s worth stating what’s true and nothing beyond it.

Catch is SOC 2 Type II certified and a Google Verified app (CASA Tier 2). Data is hosted in the United States. Catch uses its own models and does not use customer data to train third-party models. It verifies details before doing things on your behalf, and it doesn’t expose your information to the people it coordinates with.

What we don’t claim: Catch is not a determination about privilege, and it certifies nothing under your state’s professional responsibility rules. Whether a given tool suits your matters, your clients, and your obligations is your call, the same review you’d apply to any vendor with access to your calendar and inbox.

Who This Is For

• In-house counsel at US companies of 20 to 300 people who have no dedicated administrative support and are absorbing their own scheduling
• Solo practitioners and small firms where the lawyer coordinating the deposition is the lawyer taking it
• Managing partners doing client work and running the practice in the same day
• General counsel whose calendar is set by everyone else in the business
• Legal teams weighing an assistant hire and struggling to justify $120,000 to $180,000 a year against the actual volume of admin
• Lawyers who already have support and want the routine coordination absorbed so that person handles the work that needs someone in the room

How It Works

1. Sign up. Self-serve, 10-day free trial, no demo call required.
2. Connect Gmail or Outlook. Then Slack, Asana, or Notion if you use them. Outlook may need IT approval in some organizations.
3. Start talking to it. Text, Slack, email, iMessage, or phone. Setup runs under three minutes and there’s nothing to configure.
4. Hand it something real. A day of inbox. A deposition to reschedule. Three intake calls to book.
5. Let it earn autonomy. It learns your practice from connected data and your corrections, then takes on more as its picture of you fills in.

Results You Can Expect

Log one week of it. Every scheduling thread, every confirmation, every reschedule, every pass through the inbox hunting for the messages that matter. Most lawyers have never counted it, and the number usually comes in above the guess. Then price that block against your billable rate, or against what your in-house team isn’t getting to.

Across the platform, more than 20,000 tasks have been delegated to Catch, over 5,000 meetings scheduled through it, and more than 200,000 emails handled. For a legal team the practical version is narrower: meetings that get booked without a thread, a calendar that reorganizes itself when something moves, an inbox where only the messages that need a lawyer reach one, and walking into a client call already prepared.

On cost, it’s a flat $99 a month against $120,000 to $180,000 a year for a loaded US executive assistant. And if you already have a legal assistant or an office manager, none of this is an argument for letting anyone go. Catch takes over the traditional administrative workload, which frees a capable person for the work that genuinely needs a person on the ground: the filings, the client relationships, the things that happen in the office and the courthouse rather than in an inbox.

Frequently Asked Questions

Get Started

Track a single week of your own admin, every scheduling thread, every confirmation, every reschedule, and price it against your billable rate.

If the math holds, connect Gmail or Outlook and give Catch something real on the free trial. A week of handing off your calendar is usually enough to see what comes back.